Maintain all Ethnos360 Aviation donor databases, ensuring data accuracy, consistency, and timely updates across all records.

• Donor Perfect
• NTMAAS
• Constant Contact

Monitor Donor Perfect daily for new donations and add newly identified donors to all appropriate mailing lists.

Add new contacts collected from aviation events, visitors, Virtual Reality presentations, and prospects from the Personnel Department, ensuring each entry is properly annotated with the appropriate contact information.

Generate mailing lists from the contact/donor database to support all correspondence distributed by the media team.

• Use NCOA (National Change of Address reports) lists from USPS to update donor addresses in both Donor Perfect and NTMAAS.
• Use Constant Contact email reports to update email addresses with bounces, subscribes, and unsubscribes.
• Update donor record changes from donor correspondence.
• Review database reports and Ethnos360 statements to identify and flag new aviation donors for upcoming mailings.
• Collaborate closely with ministry advancement team members who engage with major donors.
  • Provide training on effective use of the donor software.
  • Ensure all donor interactions—both personal contact and mailing activity—are accurately recorded in each donor’s record.
  • Represent Ethnos360 Aviation in communications with donor‑management and email‑service providers, coordinating issue resolution on behalf of the development team.
  • Serve as the CRM Product Owner, directing the development roadmap and feature delivery to ensure accurate donor and donation tracking, correct GL code assignment, and complete giving histories for reporting and stewardship.
  • Ensure all software‑related invoices are routed appropriately to the Treasurer or bookkeeper.
  • Provide phone support to Ethnos360 Aviation constituents requesting updates to their address information or donation arrangements.
  • Offer knowledgeable guidance to callers regarding donation options, processes, and giving methods.

1. Keep track of all business financial records.

2. Maintain accurate financial records and general ledgers.

3. Maintain order in the accounting filing system.

4. Pay vendors/suppliers/independant contractors and customers on time.

5. Balance financial books by reconciling them with bank statements.

6. Generate reports with analysis of the financial statements.

7. Provide information and reports for regular audits.

8. Follow the standard accounting policies and procedures

File reports, meeting notes, process reimbursements, travel planning/booking, proofreading, planning, information gathering and research.

To manage budgeting, financial reporting, and compliance; assist with daily operational systems including procurement, transportation, and support services; lead financial planning and audits; supervise operations staff; and support strategic initiatives and accreditation readiness.

Responsibilities vary depending on placement and may include teaching, administration, student support, operations, or other ministry roles aligned with the applicant’s skills and calling.

• Serve as the Business Manager at the NTM PNG main office. 
• Lead NTM PNG Business Office; develop and manage policies, processes, procedures, ensure government compliance, oversee legal issues etc. 
• Begin your ministry in PNG with culture and language training. 

To oversee the administrative needs of Hillcrest International School.

To serve in an accounting ministry at the NTM PNG headquarters.

• Support the ongoing maintenance and customization of our ERP-System NetSuite as a member of our Business Office. Gather and analyze requirements from different support teams (supply, aviation, accounting) and configure our ERP system based on their needs. 
• Provide first and second level support for our ERP key users.  
• Administrate roles and permissions, customize reports. 
• Help our IT team to connect external applications and to implement workflows across our organization. 
• Willingness to help in other areas of the Business Office if needed. 
• Begin your ministry in PNG with culture and language training. 

Finance Management at Hillcrest International School.

Processes charges and transfers related to staff, student, intern and employee accounts, makes transfers from GL accounts, and ensures that accurate statements are generated for receivables accounts, in compliance with Ethnos360 policy.  Communicates with both the Finance Director and the Student Life department regarding student accounts, creating reports as necessary to track students' progress on their school bills. There are additional duties as assigned.

Provide administrative assistance to the Director of Communications. Responsible to place orders, submit expense reports and review monthly statements. Handle correspondence for the Director of Communications as requested. Other duties as assigned.

Tax Return Printing/Distribution
     1. Print Member Tax Returns to PDF format
     2. Email Tax Returns to Member

Tax Return Electronic Filing
     1. Electronically File Tax Returns using Tax Software
     2. Process Form 9325 and Send to Member
     3. Send Confirmation Emails to Member

Represent Ethnos360 Aviation to churches, colleges, aviation gatherings and other events to connect people to God’s work of reaching the unreached through aviation. Then present opportunities for “next steps” for those interested in giving their lives in service to God.

Perform general accounting duties for Ethnos360 Aviation to maintain complete sets of financial records, keep track of accounts, and verify the accuracy of accounts and procedures used for recording financial transactions.

Writing, calling, connecting with donors.  Monitor incoming donations through consistent, daily use of the donor CRM to support accurate, up‑to‑date fundraising efforts.  Needs to be in regular contact with CRM database manager and Director of Ministry Advancement.

Responsibilities will be opening and sorting mail, creating designs, scanning boxed receipts, proofing others work, making address changes as needed for the Ethnos360 magazine, forwarding missionary mail, processing end of the month mail/vouchers, Bookstore check and cash processing, Bookstore credit card batch processing and the processing of credit card donations.

• Collaborate with the Executive Director to ensure all public relations efforts align with Ethnos360 Aviation’s mission and strategy.
• Foster a positive, passionate, and healthy organizational culture.
• Work closely with Ethnos360 Aviation’s development and communications teams. Supervise the design, production, and distribution of all Ethnos360 Aviation’s electronic media and publications.
• Grow the online supporter system and increase engagement by implementing social media strategies and representing the Ethnos360 Aviation brand to external stakeholders and media outlets.
• Supervise and coordinate Ethnos360 Aviation’s public communication efforts within the surrounding community.
• Ensure that Ethnos360 and Ethnos360 Aviation departments and personnel have the communication materials needed to effectively mobilize, represent, and promote the ministry of Ethnos360 Aviation worldwide.
• Maintain close relationships with the Ministry Advancement and Communication teams from Ethnos360 to coordinate efforts, maintain cohesive branding, and ensure that Ethnos360 Aviation communication remains relevant to each local market.
• Maintain regular contact with Ethnos360 media, communication, and SDO teams to keep them informed about Ethnos360 Aviation happenings, needs, and projects so they can accurately educate interested individuals and partners.